Nomination Form download: Here

Regulations Governing the Election of Full-time Student Member to the Senate
1.	Introduction
 	1.1	The Senate of the University shall include one undergraduate full-time student elected from among undergraduate full-time students 
	and one postgraduate elected from among postgraduate full-time students
 	1.2	All elections relating to the Student Senate Member shall be governed by these Regulations.
 	 	 	 
2.	Definition of terms
 	2.1	The following terms used in these Regulations shall have the meanings ascribed to them in The Hong Kong University of Science and 
	Technology Ordinance: “University”, “Senate” and “Ordinance”.
 	2.2	“Candidate” shall mean a full-time student who, having been properly nominated for membership of the Senate, has signified his/her 
	willingness to be nominated.
 	2.3	“Elector” shall mean a full-time student who has the right to vote in accordance with the provisions of the Ordinance.
 	2.4	A full-time student of the University means a person who is registered on any full-time programme of study leading to a degree, 
	degrees or other academic award(s) of the University as approved by the Senate.
 	2.5	“vote” shall mean the formal expression of choice for a candidate, made in accordance with the provision of these regulations.
 	2.6	“working day” shall mean Monday to Friday excluding any public holiday in Hong Kong.
 
3.	Election Officer
 	The Election Board shall be the Election Officer for any election of the Student Senate Member and, unless stated otherwise, shall be 
	responsible for the implementation and interpretation of these Regulations, in consultation with the Students’ Union, and for the proper 
	conduct of the elections.
 
4.	Election schedule
 	4.1	Elections shall be held in accordance with the following timetable.
 	 	4.1.1	Preparation of Electoral Roll: at least two months prior to the date on which a normal vacancy is expected to occur or 
		upon the instruction of the Students’ Union.
 	 	4.1.2	Nomination Period: 7 calendar days, after the announcement of an election.
 	 	4.1.3	Second Nomination Period: not earlier than seven calendar days, and not later than 10 calendar days, after the 
		conclusion of the Nomination Period.
 	 	4.1.4	Period for Withdrawal: not more than two calendar days after the conclusion of the Nomination Period or 
		the Second Nomination Period, as the case may be.
 	 	4.1.5	Publication of Nominations: not later than three working days after the conclusion of the Period for Withdrawal.
 	 	4.1.6	Polling Period: not less than two calendar days, commencing not earlier than seven calendar days after 
		the Publication of Nominations.
 	 	4.1.7	Publication of the Results: not later than three working days after the conclusion of the Polling Period.
 	4.2	By-elections shall follow a similar sequence of events.
 
5.	Electoral Roll
 	5.1	The Election Officer shall be responsible for ensuring that the electoral roll is prepared at the appointed time. His/her decision 
	on eligibility for inclusion in the roll shall be final.
 	5.2	The electoral roll shall consist of all full-time students.
 
6.	Duration of appointment
 	6.1	The Student Senate Member shall be elected from among full-time students, to serve for a period of one year.
 	6.2	The Student Senate Member elected and appointed as a result of a by-election shall serve the remaining term of the outgoing Student 
	Senate Member who has vacated the seat.
 	6.3	The Student Senate Member’s appointment shall terminate immediately when he/she ceases to be a full-time student of the University.
 	6.4	The Student Senate Member may resign at any time by giving notice in writing to the Chairperson of the Senate.
 
7.	Announcement of Election
 	7.1	On the appointed day, the Election Officer shall issue an Announcement of the election stating the reason for the election, 
	the duration of appointment of the Candidate to be elected, and the timetable for specific stages of the election, 
	as set out in Section 4 above.
 	7.2	The Election Officer shall instruct that a copy of the Announcement, together with a copy of these Regulations, be placed
	on the Students’ Union website and designated notice boards.
 
8.	Nominations
 	8.1	Only Electors may put forward nominations and each Elector may participate, as proposer or seconder, in only one nomination.
	Nominations will be accepted only on Nomination Forms available from the Election Officer, and shall be signed by the proposer 
	and by ten seconders (who must all be Electors), and by the Candidate, who shall thereby confirm his/her willingness to stand.
 	8.2	If the Candidate is not in Hong Kong during the Nomination Period to sign the Nomination Form, the proposer shall provide 
	evidence of the Candidate’s consent, the validity of which shall be decided by the Election Officer.
 	8.3	Nominations must be submitted in a sealed envelope, to reach the Election Officer by 5:30 pm on the last day of the 
	Nomination Period. Late nominations will not be accepted.
 	8.4	If no nomination is received, a Second Nomination Period shall be declared. The length of the Second Nomination Period 
	shall follow the timetable as stipulated in Section 4.1.3 above. 
 	8.5	If there is only one nomination, the Candidate nominated shall be deemed to have been elected and, notwithstanding Section 4
	above, his/her name shall be published not later than three working days after the conclusion of the Period for Withdrawal.
 	8.6	It there are two or more nominations, the Election Officer shall publish on the Student Union website an announcement 
	which shall include the names of Candidates nominated, together with the names of proposers and seconders, and details of 
	the voting procedure. Where two or more nomination forms are received for the same Candidate, the first nomination form for 
	the Candidate received by the Election Officer shall be regarded as the operative nomination.
 	8.7	Candidates, or their proposers, may submit for publication by the Election Officer such biographical data as they deem 
	appropriate in a form to be specified by the Election Officer.
 
9.	Campaigning activities
 	Subject to any conditions set by the Election Officer in consultation with the Student Union, a Candidate may conduct campaigning 
	activities, appropriate to an institution of higher education and do not contravene the spirit of fair play.
 
10.	Voting Procedure
 	10.1	Elections shall take place on the appointed days at Online polling website or other way(s) designated for such purpose 
	by the Election Officer.
 	10.2	Each Elector will be entitled to cast one vote and may vote for one Candidate only. The vote cast by each Elector, no 
	attempt shall be made to identify the votes cast by other Electors. Any full-time student who is found to have violated this 
	regulation will be subject to disciplinary action.
 	10.3    Each Elector shall cast his/her vote in person by their own ITSC account at Online Polling Station and no proxy vote will be accepted.
	10.4  	All electors’ personal information collected from the election will be confidential and will not be handed to third parties.


 
11.	Determination and Publication of Results
 	11.1	The Election Officer shall appoint and publish the names of two persons, who shall not be Electors, to serve as 
	independent Returning Officers for the election. The Returning Officers shall not participate in the election.
 	11.2	All Candidates shall be notified of the day and time fixed for counting the votes, and shall be present at the count.
 	11.3	On the appointed day, the Returning Officers shall proceed to count the votes cast. The Election Officer shall observe the counting
	and may call for a recount at the conclusion of the count.
 	11.4	Decision on the validity of a vote shall rest with the Election Officer.
 	11.5	In the event of a tie in which no single Candidate has received more votes than any other Candidate, the Election Officer shall 
	determine the result of the election by drawing lots. If any candidate receiving the same highest number of votes fails to be present 
	at the count, the Election Officer may draw the lot on behalf of the candidate. The Election Officer shall declare the candidate on 
	whom the lot falls as elected.
 	11.6	At the conclusion of the count, the Election Officer shall confirm the number of votes cast and the number of invalid votes, 
	and sign a statement to this effect.
 	11.7	The Election Officer shall publish an announcement of the results including the name of the successful Candidate, the number 
	of votes cast for each Candidate and the total number of valid and invalid votes. This announcement shall be placed on the Students’ Union website 
 
12.	Complaints and Confirmation of Results
 	12.1	A complaint against any of the Electors, Candidates, and/or the persons who execute the various procedures in the election 
	(excluding the Election Officer) must be lodged in writing with the Election Officer at any time but not later than 48 hours after 
	the Publication of the Results. The Election Officer shall investigate any complaint so lodged.
 	12.2	A complaint against the Election Officer must be lodged with the President of the Student Union at any time but not later 
	than 48 hours after the Publication of the Results. The Chairperson of the Students’ Union, together with the President of Students’ Union, 
	shall investigate such complaint.
 	12.3	If, in the view of the Election Officer and the Chairperson of the Students’ Union Council and the President of Students’ 
	Union (as the case may be), the results of the investigation indicate that the complaint is not justified, then the Election Officer or 
	the Chairperson of the Students’ Union Council (as the case may be) shall rule that the election result as already announced should stand.
 	12.4	If, in the view of the Election Officer and the Director of Student Affairs or the Chairperson of the Council and the President of
	Students’ Union(as the case may be), the results of the investigation indicate that there are reasonable grounds to believe that the 
	complaint is justified, then the Election Officer or the Chairperson of the Council (as the case may be) shall, depending on the circumstances 
	of each case, adopt any one of the following courses of action in his/her absolute discretion as he/she thinks fit without disclosing any reason 
	for the decision to the complainant(s):-
 	 	(i)	that the Candidate against whom the complaint has been lodged and found justified, be disqualified and the person who has 
		received the next highest number of valid votes be declared elected instead; or
 	 	(ii)	that the polling which has taken place be declared null and void, and that a new polling exercise be conducted; or
 	 	(iii)	that the whole election which has taken place be declared null and void, and that a new election be conducted.
 	12.5	An appeal, if any, against the decision made in Section 12.4 above will be dealt with by the Court of the Students’ Union, whose decision
	shall be final and conclusive.
 	12.6	If no complaint is received by the appointed day, the Election Officer shall submit the name of the elected full-time student to the 
	Chairperson of the Council for appointment.
 	12.7	The polling records shall be destroyed by the Election Officer one month after the publication of the results unless any complaint is 
	substantiated. In the event a complaint is substantiated, the polling records shall be retained until the outcome of the investigation into the 
	complaint has been confirmed.
 
13.	Revision of Regulations
 	The Election Board may, at its absolute discretion, change these Regulations generally or for the purpose of a particular election. Any change
	to these Regulations shall be published on the Students’ Union website .
 	

Candidates Information:

PG Candidates:
The Information of Candidates:

Candidate A:
Name: HARIADI DARMAWAN TJANDRA (HARRY)

Candidate B:
Name: Farid, Awais

Campaign Forums

Date: 27 October
Time: 15:00
Venue: LG5 Conference Room